Window cleaning invoice template

Line items window cleaners actually bill

• Exterior windows and interior windows, per pane or per window, with the number of stories.
• Screens, tracks and sills, inside the window price or as their own line.
• Gutter clean-out by the linear foot, and gutter faces (brightening) if you do them.
• House wash, flat or by the square foot of siding.
• Post-construction cleans (paint, stickers, mortar) priced and taxed separately from routine visits.
• Sales tax as its own line when your state taxes some of these and not others.

Cleaning the inside of the house too? The cleaning invoice template covers house cleaning invoices.

How the example adds up

What-ifs on the same prices. If the gutters were treated as janitorial: 9.1% of $380.00 = $34.58, $956.08 in all. Billed as one $921.50 line, or done as a post-construction clean, every dollar is taxable: 9.1% of $921.50 = $83.86, $1,005.36. The same house in Seattle (10.55%): 10.55% of $567.50 = $59.87, $981.37. In Dallas, Texas, every line is taxed: 8.25% of $921.50 = $76.02, $997.52. In Florida, a house has no tax line: $921.50. The company, the customers, the UBI number and the prices are made up for the arithmetic.

In InvoiceSnap. The tax is a line of its own and Tax % stays at 0, because the form's tax field would tax every line, including the windows. Your UBI or tax account number goes in the License field, which prints under your name.

Washington: windows are janitorial, house walls aren't

The statute. Washington's definition of a retail sale includes "The cleaning, fumigating, razing, or moving of existing buildings or structures, but does not include the charge made for janitorial services", and defines those as "those cleaning and caretaking services ordinarily performed by commercial janitor service businesses including, but not limited to, wall and window washing, floor cleaning and waxing, and the cleaning in place of rugs, drapes and upholstery." (RCW 82.04.050(2)(d); the page shows three 2026 versions of the section, and this subsection reads the same in all three.)

The rule. WAC 458-20-172 ("No agency filings affecting this section since 2003"): "Generally, these activities include the washing of interior and exterior window surfaces, floor cleaning and waxing, the cleaning of interior walls and woodwork", and janitorial services do "not include, among others, cleaning the exterior walls of buildings". Cleaning contractors "must collect the retail sales tax upon the full contract price when the work is performed for consumers. The retail sales tax is not applicable to charges for janitorial services".

The Department's answer. On its exterior cleaning of windows and walls page: "Therefore, retail sales tax is not collected on the charges for washing windows." and "The contractor owes B&O tax under the Service and Other Activities classification on the gross income from these services." For walls: "Therefore, retail sales tax must be collected on these charges and the contractor owes B&O tax under the Retailing classification." The janitorial industry guide lists "Cleaning of interior and exterior window surfaces." first among its examples, and its excise tax advisory (ETA 3209.2018, issued May 23, 2018) says "activities will constitute janitorial services if the activities involve light cleaning similar to examples identified above and the activity is of a type performed ordinarily (regularly and normally) by commercial janitor service businesses."

Rate. The Department's local rate table for October 1 through December 31, 2026 lists Spokane (City), code 3210, at .0910 combined and Seattle (1726) at .1055. Use the Department's address lookup for the exact rate at a customer's address.

Texas, Florida, Pennsylvania and Ohio

Texas taxes window washing on homes and businesses: Rule 34 TAC §3.356 names "window washing" first among its examples of building cleaning, and "Persons performing real property services must obtain a tax permit and collect and remit sales or use taxes on all charges for real property services." The Comptroller's city rate table lists Dallas (Dallas Co) at .082500 total. More on Texas real property services on the pool service invoice template.

Florida taxes window cleaning on businesses only: "Window cleaning (interior or exterior)" is on Rule 12A-1.0091's taxable list, and "Residential cleaning services are not taxable." Pressure washing a building's exterior is untaxed there: "Pressure cleaning (power washing) of the exterior of a building, or of parking lots or parking structures, is not taxable as a cleaning service."

Pennsylvania lists window cleaning as a taxable building cleaning service in 61 Pa. Code §60.1, at 6% (7% in Allegheny County, 8% in Philadelphia). The same rule requires the split the example uses: "The failure to separately state taxable building maintenance services or building cleaning services from other nontaxable services on the invoice requires the charging of tax on the total invoice amount."

Ohio taxes building maintenance and janitorial service, defined as "cleaning the interior or exterior of a building" with a $5,000-a-year floor for small sellers (R.C. 5739.01). See the FAQ below for the exact wording.

Where the rules don't line up

• Statute vs. rule on walls. RCW 82.04.050(2)(d) lists "wall and window washing" as janitorial without saying which walls; Rule 172 lists "the cleaning of interior walls and woodwork" as janitorial and "cleaning the exterior walls of buildings" as not, and the Department's window-and-wall page follows the rule. The example follows the Department.
• Gutters in Washington. Not named in the statute, Rule 172, ETA 3209 or the janitorial guide. "Roof and gutter cleaning" appears only on the Department's foreclosed-property cleanup page, as part of a special cleanup job. The example taxes the gutters as non-janitorial; untaxed, the invoice would be $956.08.
• Screens, tracks, hard-water stains. The janitorial examples say "window surfaces". Screens and tracks aren't named, so the example keeps them inside the window prices with no separate charge. Restoring etched or stained glass isn't named either; ETA 3209 treats "refinishing" of surfaces including glass as specialized work subject to retail sales tax, and a heavy stain removal could fall on that side. We did not find a Department answer on either.
• Mixed lump sums. Rule 172 taxes "the full contract price" of building cleaning and excludes from retailing B&O only contracts "providing solely" for janitorial services. We read that as a reason to keep windows on their own lines; we found no Department page that addresses a mixed lump-sum window-and-wall price directly.
• Florida's definition vs. its list. Rule 12A-1.0091 describes taxable nonresidential cleaning as services for "a nonresidential building interiors", yet lists "Window cleaning (interior or exterior)" as taxable. Exterior windows on a commercial building are on the taxable list.
• Ohio windows. R.C. 5739.01 never names windows; window cleaning is taxed in Ohio on our reading of "cleaning the interior or exterior of a building", and we did not read Ohio's exemptions in 5739.02.

What we did not check

• Washington B&O tax rates, the small business B&O credit, local business licenses, and which location's sales tax rate applies when the shop and the house are in different cities.
• Wisconsin (no Department page found that names window cleaning) and every state not named above; Florida county surtax; Ohio rates and exemptions; Pennsylvania cross-county sourcing.
• Window film, glass repair, screen repair and replacement, and solar panel cleaning in any state.
• Ladder and fall-protection rules, insurance and licensing requirements.
• Typical window cleaning prices; the example's are made up.

This is a summary of RCW 82.04.050, WAC 458-20-172, the Washington Department of Revenue's exterior cleaning of windows and walls page, janitorial and construction cleanup industry guides, foreclosed-property cleanup page, ETA 3209.2018 and Q4 2026 local rate table; Texas Tax Code §151.0048, 34 TAC §3.356 and the Comptroller's city rate table; Florida Statutes s. 212.05 (2026) and Rule 12A-1.0091; 61 Pa. Code §60.1 and the Pennsylvania Department of Revenue's sales tax page; and Ohio R.C. 5739.01, as read on October 25, 2026, not legal or tax advice. Check with the Washington Department of Revenue, the Texas Comptroller, the Florida Department of Revenue, the Pennsylvania Department of Revenue, the Ohio Department of Taxation, or your accountant.

Cleaning carpets on the same visit? The carpet cleaning invoice template covers how New York, Texas, Washington, Florida and Pennsylvania tax carpet, rug and upholstery cleaning.

FAQ

How do I make a window cleaning invoice?

Give each service its own line. For per-pane pricing, put the pane count in Qty and the rate in Price (34 × $6.00 = $204.00); for a flat house wash, Qty 1. Write what was done in the description (two stories, screens brushed, sills wiped) so the customer can check it. If only some lines are taxable, work out the tax on those lines and add it as a line of its own, leaving the Tax % field at 0. In InvoiceSnap the totals update as you type and the free preview PDF shows the finished invoice.

Is window cleaning taxable in Washington state?

Not as a retail sale. The Department of Revenue: "Both the interior and exterior window washing are considered to be janitorial services when they are not part of a special clean up job such as clean up after construction. Therefore, retail sales tax is not collected on the charges for washing windows." The statute leaves janitorial services out of the retail sale of cleaning buildings and names "wall and window washing" among them (RCW 82.04.050(2)(d)). You still owe business and occupation tax: "The contractor owes B&O tax under the Service and Other Activities classification on the gross income from these services."

Is house washing taxable in Washington?

Yes. Same Department page: "The cleaning of the exterior walls of buildings is not a janitorial service. Therefore, retail sales tax must be collected on these charges and the contractor owes B&O tax under the Retailing classification." Rule 172 says janitorial services do "not include, among others, cleaning the exterior walls of buildings". So a siding wash done on the same visit as the windows goes on its own line with tax, as line 4 of the example does.

Is gutter cleaning taxable in Washington?

We found no Department page that answers it for routine gutter cleaning. The only Department page we found that names gutters is about cleanup of foreclosed properties, which lists "Roof and gutter cleaning" among special cleanup jobs that are retail sales. Gutters aren't in the janitorial examples (windows, floors, interior walls, rugs, dusting, trash), and the Department's industry guide says "Anything outside of these services are considered specialized or non-repetitive cleaning services and subject to retailing B&O and retail sales tax." The example taxes the gutter line on that basis. That is our reading, not a ruling; untaxed, the example's tax would be 9.1% of $380.00 = $34.58.

What sales tax rate do I charge in Spokane?

The Department of Revenue's local rate table for "Quarter 4 - Effective October 1 through December 31, 2026" lists Spokane (City), location code 3210, at .0260 local plus .0650 state, .0910 combined. Spokane Valley (3213) is .0900 and Spokane County outside the cities (3200) is .0810. The table itself says: "To ensure you are using the correct tax rate for a specific address, use our tax rate lookup tool". We did not check which location's rate applies when your shop and the house are in different places; in the example both are in the city.

Can I put the windows and the house wash on one line?

We wouldn't. Rule 172 says contractors who clean buildings "must collect the retail sales tax upon the full contract price when the work is performed for consumers", and its B&O section leaves out only "contracts providing solely for the performance of janitorial services". On our reading, a single line mixing windows with a siding wash risks tax on the whole charge: 9.1% of $921.50 = $83.86 in the example, $32.22 more than with separate lines. The Department pages we read don't address a mixed lump-sum price directly.

Is window cleaning after construction taxable in Washington?

The first cleanup after construction is. The window page above excludes windows that are "part of a special clean up job such as clean up after construction", and Rule 172 lists "special clean up jobs required by construction, fires, floods, etc." among things that are not janitorial services. The Department's construction cleanup guide adds: "The recurring cleanup services that take place after construction cleanup has been performed generally fall within the definition of janitorial services." So the post-build clean is taxed (who collects it depends on whether you work for the landowner or a contractor, which the guide explains); the regular visits after that are not.

Is commercial window cleaning taxed differently in Washington?

Not under the sources we read. The statute and Rule 172 define janitorial services by the kind of work, "cleaning and caretaking services ordinarily performed by commercial janitor service businesses", not by whether the building is a house or a shop. Storefront and office windows are window washing too. The question that changes the tax is whether the job is routine cleaning or a special cleanup, not who owns the building.

Do I pay sales tax on squeegees, poles and soap in Washington?

Yes. The Department's janitorial guide: "Janitorial businesses must pay sales tax on all the products and tools purchased for cleaning services. If your vendor does not charge you sales tax, then you must report use tax on your excise tax return." Rule 172 says the same for cleaning contractors: "The retail sales tax applies upon the sales to such contractors of equipment and supplies used or consumed in the performance of such contracts and which are not resold as a component part of the work."

Is window cleaning taxable in Texas?

Yes, on homes and businesses. The Tax Code lists "building or grounds cleaning, janitorial, or custodial services" as a taxable real property service (§151.0048(a)(4)), and Rule 3.356 defines "Residential or nonresidential building or grounds cleaning, janitorial, or custodial services" as "The activities of keeping the inside and outside premises of a building clean, orderly, and functional", with window washing as its first example. A Texas version of the example would tax the windows and the house wash; we'd tax the gutters too, as cleaning the outside premises of the building (Rule 3.356 doesn't name gutters). In Dallas: 8.25% of $921.50 = $76.02, $997.52 in all.

Is window cleaning taxable in Florida?

On a business, yes; on a home, no. Florida taxes "Nonresidential cleaning, excluding cleaning of the interiors of transportation equipment, and nonresidential building pest control services (NAICS National Numbers 561710 and 561720)." (s. 212.05(1)(i)1.b., F.S.), and Rule 12A-1.0091's list of taxable nonresidential cleaning ends with "Window cleaning (interior or exterior)". For homes: "Residential cleaning services are not taxable." The rule counts apartments, condominiums and their common areas as residential. The example house in Florida would have no tax line: $921.50. We did not check Florida's county surtax, so we give no rate for a storefront.

Is window cleaning taxable in Pennsylvania?

Yes. The Department of Revenue's statement of policy, 61 Pa. Code §60.1, defines building cleaning services and says "The term includes janitorial, maid or housekeeping services, office or building cleaning, window cleaning, floor waxing" among others; its list of taxable services includes "Office cleaning, such as window cleaning, carpet cleaning, floor waxing and furniture polishing." The rate: "The Pennsylvania sales tax rate is 6 percent. By law, a 1 percent local tax is added to purchases made in Allegheny County, and 2 percent local tax is added to purchases made in Philadelphia." Window cleaning in a house counts too: the same definition includes "maid or housekeeping services".

Is window cleaning taxable in Ohio?

Ohio taxes "building maintenance and janitorial service", which R.C. 5739.01 defines as "cleaning the interior or exterior of a building and any tangible personal property located therein or thereon, including any services incidental to such cleaning for which no separate charge is made". Window cleaning is cleaning the interior or exterior of a building on our reading; the statute doesn't name windows. Small sellers are outside it: the term "does not include the providing of such service by a person who has less than five thousand dollars in sales of such service during the calendar year." We read only the definitions in 5739.01 (effective September 30, 2025), not Ohio's exemptions or rates.

Is window cleaning taxable in Wisconsin or other states?

We did not find a Wisconsin Department of Revenue page that names window cleaning, so we don't answer for Wisconsin here, even though people search for it. We did not check other states. Each state decides whether cleaning a building, or only some buildings, is taxable.

Is InvoiceSnap free?

Yes. You can fill in the invoice and download a watermarked preview PDF free with no signup. A clean PDF is $4 one-time for 7 days of unlimited invoices (USDC; card coming soon).

Is my data uploaded?

No. The PDF is generated in your browser; your client and pricing details are not sent to a server.

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